These changes strengthen our commitment to you and more clearly define how you are in control of the data captured and stored on our website. These changes align with our commitment to the General Data Protection Regulation (GDPR).

This Privacy Policy discloses our privacy policy and contains detailed information about the following:

  1. We respect the privacy of our website visitors

  2. What types of information do we collect?

  3. What are cookies and how do we use them?

  4. How we use your information?

  5. How to opt-out from your subscriptions and communications

  6. How we protect your personal information

  7. Who we shares your information with

  8. Access to Your Information / Your Data Subject Rights

  9. Using our website blogs, message boards, discussion forums, and moderated chats

  10. Other websites

1. We respect the privacy of our website visitors

CleverHR and Legal and its affiliates and partners respect the privacy of its visitors. The following process explains our information gathering and disseminating practices. Please read this information so that you can feel comfortable about participating in our community.

This Privacy Policy is subject to the Terms and Conditions (the "TC") posted on the Site, including the provisions regarding change or modification of this Privacy Policy and other policies as set forth in the TC. You are responsible for checking this page periodically for changes and updates to the Privacy Policy. Your use of the Site following any posted changes to the Privacy Policy will be deemed an acceptance of such changes. This Privacy Policy is part of, and incorporated into, the TC.

2. What types of information do we collect?

Personal Information: As a member you may be required to provide certain information about yourself upon registration such as your name, company, and, email address, and in the instance of a purchase, your credit card information. Upon further visits to our website, we may ask you to further complete your profile with the following information: address, areas and topics of interest, company name, job title, and your function in the human resources field (ie. HR professional vs. HR solution provider). By providing any personal information to this website, you fully understand and unambiguously consent to the collection and processing of such information in any country.

In some cases, we may also leverage third party tools to collect additional (publicly available) information for your profile, or to update existing data and information which you have provided to us. The type(s) of data that we could collect using these tools are only those that we ask for during website registration. We do not aim to collect additional personal information on users which we do not ask for upfront; or upon purchase of services. 

Some personal information may be collected about you if you choose to participate in our industry research surveys. In particular, your responses to survey questions, as well as details about how you connected to this survey website, including your IP address, and the date and time when you connected may be collected.

Our Web server collects the IP address, operating system and browser software used by our visitors. An IP address (which is different than an email address) can tell us the user's Internet service provider and based on that, can suggest the geographic location of the connection. We also collect information about which pages they visit, the order in which they were visited, and which hyperlinks they click. This information helps us evaluate the effectiveness of various parts of the site.

3. What are cookies and how do we use them?

Cookies are small text files placed on your computer's hard drive - to help track your usage of our site. Cookies don't include personal information about you, but they are unique to each user, which allows our computers to distinguish between users and can save you time when you return to a part of the site and repeat an activity. Cookies placed on your computer by third parties by or through the Site, if any, are not the responsibility of CleverHR and Legal  and are not subject to the Terms and Conditions (to view our Terms and Conditions, click here).

While our website does not require you to use cookies, keep in mind that certain services will not function properly if you set your browser to refuse all cookies. To help serve you better, we  generally uses cookies to:

  • Identify return visitors. Cookies let us remember your web browser so we can provide personalized member services. Cookies also allow us to identify our members who are returning to the site.

  • Display advertisements. We may uses an outside ad company to display approved ads on our website and other websites. While we use cookies on other parts of our website(s), the cookies received with banner ads are collected by our ad company. These cookies allow us to manage the delivery of ads.

4. How we uses your information

We collect this information in order to provide you with our services more easily, and in a more personalized manner. We may share personal information in the following ways:

  • We may make blogs, message boards and discussion forums available to you

  • Your registration information is captured in our database when you become a member. This personal information will be used to process orders and to contact you regarding technical updates, upcoming program information, special offers and upcoming events.

  • When members register to participate in our live or archived sponsor webcasts, download white papers from the website, or respond to our vendor email marketing campaigns, full contact information of the user may be provided to the vendor according to any contract agreement with that particular vendor/sponsor. Members can opt-out of email campaigns at any time through a one-click unsubscribe link in the email or through their Manage Subscriptions preferences on their HR.com membership profile. The revenue derived from these promotions sponsored by vendors enables us to supply leading-edge content, subsidize the production of our Website and support research and development efforts.

  •  Members can opt-out of research survey promotions at any time through a one-click unsubscribe link in the email or through their Manage Subscriptions preferences on their  membership profile.

  • We disclose site use information (i.e., impressions and click-throughs on a company's advertisement) to third-party sponsors/advertisers aggregate statistics. In addition, we may share aggregate website statistics with the media or other third parties. We do not disclose personal information to these sponsors/advertisers or other third parties as part of this process, only information in an aggregate form.

  • We may place "cookies" in visitor's web browser. 

5. How to opt-out from your subscriptions and communications

As a part of the website network, you may receive a minimum of 2 pieces of email a week. This email is our General eBulletin and HR Promotions mailstream which is a direct advertising mailout from one or more of our valued advertisers or it may contain news and interviews related to the industry from a vendor. You have the option to remove yourself from these particular mail-outs whenever you wish. As part of our network, there is a mandatory requirement to subscribe to 1 HR Promotions mailout per week. Unsubscribing from this HR Promotions stream will deactivate your profile and cause inaccessibility to the site.

If you no longer wish to receive specific communications or subscriptions, you have the following opt-out options:

  1. By unsubscribing through the one-click unsubscribe link or Manage Subscriptions link in an email

  2. By emailing rachel@cleverhrandlegal.com 

6. How we protect your personal information

For all our transactions, we employ reasonable and current Internet security methods and technologies. Where appropriate, we password protect, use SSL encryption techniques for credit card information and install firewalls. We strive to protect you. We encourage our participating service providers to adopt and honor their own consumer privacy policies. For all our efforts to safeguard your privacy, no system can be guaranteed. We cannot ensure or warrant the security of any information that you transmit to us, or that we transmit to you, or guarantee that it will be free from unauthorized access by third parties. Once we receive your information, we use reasonable efforts to ensure its security on our systems.

7. Who we shares your information with

In order to provide you with co-branded services, and to improve our features, we will sometimes share your information with our partners.

We reserve the right to disclose any information if such action is necessary (a) to conform to the requirements of the law or to comply with legal process or subpoena served, (b) to protect and defend the legal rights or property of CleverHR and Legal the Site, or its users, or (c) in an emergency, to protect the health and safety of its users or the general public. We further reserve the right to release any information concerning any user if that user participates (or is reasonably suspected of participating) in any illegal activity, even without a subpoena, warrant, or other court order. We cooperate with law enforcement agencies in identifying those who may be using our servers or services for illegal activities. We also reserve the right to report any suspected illegal activity to law enforcement for investigation or prosecution.

It is possible that CleverHR and Legal, its subsidiaries, its joint ventures, or any combination of such, could merge with or be acquired by another business entity. Should such a combination occur, you should expect that we would share some or all of your information in order to continue to provide the service. Notice of any such event (to the extent it occurs) will be posted on the  website, and we will require that the new combined entity follow the practices disclosed in this Privacy Policy.

8. Access to Your Information /Your Data Subject Rights

At any time, our members may directly access their online profiles and other personal details to amend, update, add, or delete information themselves by logging in to their account at www.cleverhrandlegal.com and selecting "Update My Profile" or "Manage Subscriptions" under your profile picture in the upper right hand corner of the header.

You have the following rights with respect to your personal data, as fully compliant with the General Data Protection Regulation (GDPR). You can also request access to information we hold about you, ask us to correct any information that may be inaccurate and/or ask us to block or delete such information, and object to the processing of information (within the limits of applicable law).

To raise inquiries about your information in our possession, please email us at cleverhrandlegal.com We may require you to prove your identity with approved identification before fulfilling your request. We will respond to your request within 30 days. Please note that we need to retain certain information for recordkeeping purposes and/or to complete any transactions that you began prior to requesting such access, change or deletion.

9. Using our website blogs, message boards, discussion forums, and moderated chats

These services are available to all members on the website. If you choose to voluntarily disclose certain information on any such public area of the Site, this Privacy Policy will not cover such disclosure of information. We urge exercising caution when disclosing information on blogs, public message boards or discussion forums.

10. Other websites

The Site may also contain links to other websites and advertising. The privacy policies of those websites and advertisers may significantly differ from that of our Site. It is your responsibility to contact such website operator or advertiser directly to determine their privacy policy.